Senior Facilities Coordinator

SENIOR FACILITIES COORDINATOR

£43,000 - £47,000

LONDON

My client, a leading Facilities Management provider, are seeking a Senior Facilities Coordinator to work on site in their clients City based office, a leading international law firm.

The Senior Facilities Coordinator will assist in the daily Facilities operations including moves/changes, dealing with the building services/maintenance, cleaning and security tasks. This role reports directly to the Facilities Supervisor and involves interacting with staff and contractors at all levels to provide excellent levels of facilities services.

DUTIES AND RESPONSIBILITIES

• Assist in monitoring the Facilities Helpdesk, responding to and resolving issues in a timely and professional manner.
• Assign and prioitise helpdesk tickets to technicians, ensuring fair workload distribution.
• To undertake regular building inspections, working from a PPM schedule, to ensure that the upkeep of the building fabric and maintenance of the offices are maintained.
• To ensure that the program of building maintenance is carried out to comply with statutory requirements
• To direct contractors to carry out works in accordance to guidelines.
• Ensuring Health & Safety compliance and submission of relevant RAMS.
• To work with all relevant departments on internal office moves and accommodation for leavers, joiners and seat transfers.
• Ordering of materials and labour, obtaining quotes and placing orders
• Putting together & giving tool box talks to Facilities staff and contractors
• Manage off-site and on-site storage inventory, collections and orders.
• To liaise with building contractors, such as cleaning, security and building maintenance to ensure the delivery of their services in a timely and professional manner.
• Co-ordinate and arrange internal/external contractor works alongside the Facilities Supervisor and M&E Manager.
• To co-ordinate with building security access for contractors who are working in the building during office and out of office hours.
• Keep the H&S folder up to date, carry out COSHH assessments, Risk Assessments, scheduled checks & Method Statements
• Carry out and coordinate periodic inspections of equipment, including battery-powered tools and step ladders, ensuring all documentation is kept up to date.
• Carrying out H&S inductions for contractors and new joiners
• To provide monthly activity stats for the management departmental report.
• Coordinating and carrying out conference room set-ups.
• Update and manage the Facilities Technicians shift schedule to ensure cover.
• Manage holiday requests and ensure cover is arranged.
• Ensure all technicians and contractors adhere to sign-in procedures by using the designated sign in book.

KNOWLEDGE AND SKILLS

• Good writing and communications skills.
• Good interpersonal and follow-through skills.
• Good attention to detail and ability to keep accurate records
• Ability to use initiative, be proactive and get things done
• Ability to work well as a team with other support departments, especially General Services and IT

Please apply today for immediate consideration!